Academically Organized

It’s the day after my 47th birthday, and it’s hard to believe we’re this far into August already. But late summer always seems to fly, to me. I’m actually happy about that, because while I’m thoroughly enjoying the fact that I have the month off, I am also very eager to start my first semester in grad school.

One thing I did to get ready for that was create a visual schedule of all of my classes, including the one I will be a teaching assistant for (and my office hours for that position, too). I used a schedule template in Numbers, the spreadsheet application on my Mac, as a starting point. I merged cells to create blocks of time for each class, then entered the details like the name of the class, the professor teaching it, the building and room number, and the exact starting and ending times. I color-coded the blocks, too, so the classes I’m taking are in green, and the one I’m a TA for is in yellow. My office hours are in orange.

This lets me see all of my standing obligations for the week at a glance, and also serves as a single reference point for where I need to be for each of them. I used to have recurring nightmares about not being able to find my classrooms when I was in college before, and I’ve already had a couple of them this summer. And that’s extra silly this time, because all of my classes are in the same pair of connected buildings, and the majority of them even meet in the same room! But such is my brain.

I also entered all of this info into the calendar on my phone, which will also have other meetings and appointments that aren’t recurring each week. But I find it harder to visualize my week when looking at my phone calendar, so creating this visual aid for keeping track of my schedule—which is different every day—was really helpful. Once the semester starts, I’ll also add recurring reminders for each class into Todoist, because that is the main way I keep track of things I need to do. I find putting appointments in there as well as my calendar makes it really easy to remember them, since I check Todoist multiple times per day.

So those are my main tools for staying organized in terms of knowing where I need to be, and when. I’ve also set up a Trello board for keeping track of assignments for each class. I had been using a white board in my home office for that, but that was when I was only taking two classes, and it’s not big enough now. 😂 I have one list on that Trello board that is reserved for my own research ideas, and I’ve been busy populating that over the last couple of months. Then I have lists for each class, one for my work as a TA, and one for administrative tasks (although usually I just use Todoist for those, since they’re usually simple one-off tasks). It’s another good visualization tool, since I’ll be able to see all of the things I need to get done, with due dates and such. That may not end up being something I particularly want to see, of course—but it’s better than forgetting something!

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